High Profile is seeking an AIA Billing Coordinator for a contract-to-hire opportunity with our client, a well-established and stable company in downtown Dallas. This is an excellent chance to work alongside a team of highly motivated and creative professionals in a collaborative and dynamic environment. The ideal candidate is proactive, detail-oriented, and eager to expand their expertise.

AIA Billing experience is required for consideration. Candidates without this relevant experience will not be considered.

Key Responsibilities:

• Set up new projects in compliance with company policies, ensuring accuracy and proper validation.
• Review client and consultant contracts to maintain project budgets and billing terms.
• Communicate effectively with Project Managers, Shareholders, and Principals to manage contract documents, change orders, additional services, and billing approvals.
• Maintain and update project billing folders with relevant documents.
• Prepare draft and final invoice packages, ensuring all necessary approvals and supporting documentation are included.
• Identify and resolve unbilled issues to ensure timely and accurate invoicing.
• Collaborate with the accounts payable coordinator to validate consultant invoices, address budget concerns, and monitor contractual limitations.
• Recommend process improvements to enhance billing accuracy and efficiency.
• Work closely with the cash receipts team to reconcile client payment variances.
• Generate and distribute reports for Project Managers, Billing Manager, Accounting Manager, Controller, and CFO.
• Manage write-offs and report uncollectible receivables in accordance with company policies.
• Support management with special project analyses and assist with year-end financial and regulatory audits as needed.

• 5+ years billing experience in the construction or architecture industry.
• AIA billing experience required.
• Strong mathematical skills with the ability to analyze and verify financial data.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office Suite (Excel expertise is a must).
• Deltek Vantagepoint experience preferred.
• Flexible and team-oriented mindset to thrive in a high-paced, deadline-driven environment.
• Must be willing to work on-site in downtown Dallas.