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Billing Coordinator
Job Description
High Profile has partnered with our client, located in downtown Dallas, to find a Billing Coordinator for a contract assignment with the potential to transition to permanent employment.
Our client is seeking a detail-oriented individual to manage project setups and billing processes in accordance with company policies. This role involves researching and validating information to ensure new projects are initiated correctly. You will review client and consultant contracts, aiding in the maintenance of project budgets and billing terms, while effectively communicating with Project Managers, Shareholders, and Principals about contract documents, change orders, and billing approvals.
Maintaining and updating project billing folders is essential, as you will prepare draft and final invoice packages for assigned projects, ensuring all necessary documentation is included and approved by a Project Manager. Additionally, you will investigate any unbilled issues to guarantee prompt and accurate invoicing, and assist accounts payable in validating consultant invoices, answering queries related to budgets and contractual limitations.
This position requires proactive identification of opportunities to enhance the accuracy and efficiency of the billing cycle, with regular communication to the Billing Manager, Controller, and CFO. You will collaborate with the cash receipts team to reconcile variances in client payment postings and generate reports as requested by various management stakeholders. Additionally, you will handle the write-off and reporting of uncollectible receivables, prepare special project analyses for management, and support year-end financial audits and regulatory requirements as necessary.
If you are someone who will take initiative, has a great work ethic, is willing to learn, is organized, and has a strong attention to detail, then we want to hear from you!
Job Requirements
- 5+ years billing or related experience (experience within an AEC environment preferred)
- Strong mathematical skills
- Highly proficient in MS Office Suite
- Deltek Vantagepoint experience preferred
- Ability to work 100% in-office / fully on-site
Meet Your Recruiter
Ellie Haugen, CSP
Sr. Talent Acquisition Consultant | Administrative
Joined High Profile in 2023
Ellie grew up in Illinois and received a bachelor’s degree from the University of Iowa, before beginning a career in retail recruiting and management. In 2017, Ellie took a leap of faith and moved to the Dallas-Fort Worth area. She couldn’t say no to a new life adventure and more sunshine!
Ellie has a true passion for recruiting, human resources, and providing quality customer service. In 2018, she decided to transition those skills to a new industry and began a career in staffing agency recruiting. She quickly became a top producer and was promoted to manage an office of recruiters, before finding her home at High Profile. Ellie has also earned her Certified Staffing Professional (CSP) certification.
Outside of work, Ellie enjoys traveling the world, spending time in nature, trying new restaurants, reading/watching documentaries, and completing interior design projects. She values spending time with loved ones, including her boyfriend, doggy daughter, family, and friends.