High Profile has partnered with our client to find a Billing Coordinator for a contract assignment (with the potential to convert to permanent employment). This role is an opportunity to work alongside a team of creative, highly motivated professionals who are passionate about their work and committed to collaboration. The ideal candidate is eager to take on increasing responsibilities and expand their expertise.

This position is responsible for setting up new projects in accordance with company policy, ensuring all information is accurate and properly validated. Reviewing client and consultant contracts is a key part of the role, helping to maintain project budgets and billing terms. Effective communication with Project Managers, Shareholders, and Principals is essential to manage contract documents, change orders, additional services, and billing-related approvals.

Maintaining and updating project billing folders with the appropriate documents is a crucial function. The role includes preparing draft and final invoice packages for billable projects, ensuring all necessary approvals and backup documentation are included. Identifying and resolving unbilled issues is essential to ensure invoices are sent accurately and on time.

Collaboration with the accounts payable coordinator is required to validate consultant invoices for accuracy and timeliness, while also addressing questions about consultant budgets and contractual limitations. The Billing Coordinator is expected to identify and communicate opportunities for improving billing accuracy and efficiency to the Billing Manager, Controller, and CFO.

This position works closely with the cash receipts team to reconcile variances in client payment postings. Generating and distributing reports as needed by Project Managers, Billing Manager, Accounting Manager, Controller, or CFO is a regular part of the role. Handling write-offs and reporting uncollectible receivables must be done in accordance with company policy.

Additional responsibilities include preparing special project analyses for management, supporting the year-end financial audit, and assisting with any regulatory audits as needed. This is an excellent opportunity for a detail-oriented professional looking to grow within a dynamic and supportive environment. Must be willing to work in-office in downtown Dallas area.

• 5+ years of billing or related experience (in an AEC environment required)
• Strong mathematical skills
• Ability to organize and meet deadlines
• Flexible and willing to work towards team goals in a high-paced, deadline driven department
• Proficient in MS Office Suite
• Deltek Vantagepoint experience preferred