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Document Management Coordinator Real Estate

Dallas, TX 75240

Posted: 07/28/2026 Job Number: 124147

Job Description

High Profile has partnered with an industry-leading client to identify a detail-oriented Document Management Coordinator for a long-term, onsite contract opportunity in the Dallas Galleria area.This role is ideal for a meticulous professional who thrives in a structured, process-driven environment, enjoys working with specialized property documentation, and brings exceptional accuracy to high-volume record management. You will work directly with the Right of Way (ROW) team to manage, audit, and organize critical land and property records.
 Key Responsibilities
  • Document Control & Compliance: Review, analyze, and audit land records, deeds, and Right of Way (ROW) documentation for accuracy, completeness, and regulatory compliance.
  • Records Management & Archiving: Maintain, index, and organize digital and physical document repositories to ensure seamless access for internal teams.
  • Document Processing: Prepare and process incoming legal, real estate, and property documents for public recording and internal filing systems.
  • Rights & Title Retrieval: Research and retrieve historical documentation regarding prior company land rights, easements, and property agreements as needed.
  • Departmental Support: Provide comprehensive administrative, data entry, and clerical support to the Right of Way department.

Job Requirements

  • Experience: 1–3+ years of experience in document management, real estate administration, title/closing support, or record archiving.
  • Industry Knowledge: Familiarity with Right of Way (ROW), title search, deeds, easements, or legal land records is strongly preferred.
  • Technical Skills: Proficiency with MS Office Suite (Word, Excel, Outlook) and electronic document management systems (EDMS).
  • Key Attributes: High attention to detail, strong organizational skills, and a proven ability to maintain precision during repetitive tasks.

Meet Your Recruiter

Jennifer Hamilton, PHR, SHRM-CP, CSP
VP of Talent Acquisition
Human Resources

Joined High Profile in 2001

Jennifer grew up in Dallas before attending Texas A&M University. She began her career as a corporate HR Generalist for 7 years and leveraged her experience to develop a deep understanding of talent needs. She then transitioned her skills to a local staffing firm, specializing in Accounting/Finance and Administrative placements. High Profile recruited her in 2001. For more than 24 years, Jennifer has been known locally as the “go-to” professional for temporary and temp-to-hire administrative support. She is now utilizing her expertise to manage our Human Resources placement division. Her background in Human Resources, combined with her keen eye for talent and understanding of her client’s needs, has led to her reputation for excellence within the staffing industry.

Jennifer also serves as High Profile’s Vice President of Talent Acquisition. She is actively involved with DallasHR, as well as the American Staffing Association’s Section Policy Council. Jennifer has earned her Professional in Human Resources (PHR), SHRM-CP (Society for Human Resource Management – Certified Professional), and CSP (Certified Staffing Professional) certifications.

Outside of the office, Jennifer enjoys spending time with her amazing daughter and friends, traveling, conquering projects around the house, and keeping up with her 4-legged fur-babies.

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